Cash Flow Calendar
Note: This originally posted in July but I’m moving it to now because it’s a GREAT way to start the New Year. I don’t actually expect you to do much on actual New Year’s Day … I’m certainly not planning on it … but at least print out a year’s worth of calendars from your word processing program or from an online calendar program and then this weekend, go through the rest of the exercise …
Like most people, I hate putting together budgets. Blech.
You sit down, you know you SHOULD do a budget. Heavy sigh. You make spreadsheets of income and expenses, most of the time not all that accurate because you didn’t take the time to go back and see how much you actually spend in categories like gas, dining out, and food in the first place so you just toss a number in there and hope for the best. You promise to follow it and within a week, it’s at the bottom of a pile of mail and the next time you look at it, you realize that you’ve totally gone off course and you feel like a weak-willed loser.
In other words, budgets are like diets. And do you know what else? Just like most diets, they’re simply not realistic because they don’t fit in with our actual lives. In the case of budgets, the issue isn’t only about the net inflow and outflow, it’s about WHEN the money comes in and goes out.
So guess what - I don’t want you to do a budget. Yay!
Don’t get too excited, I still want you to write down your income and expenses, but try this instead of using a spreadsheet:
- Get a monthly calendar with plenty of space to write in the date areas. Please don’t go spend a lot of money on a calendar, a free giveaway one from a store will work just fine as long as it’s big enough. I actually just print out a bunch of months from Word, punch holes in them and put them in a three ring binder.
- Pull together a copy of any bank or credit card statements that note regular monthly expenses - mortgage, credit card payments, direct deposits, utilities, insurance, etc.
- Write the payment for each bill in pencil on the day that the money is set to leave your account (not the due date). For example, if your water bill is usually about $100 per month and it goes out on the 15th, write that in on the calendar on the 15th, with parentheses around the amount to denote a debit. If your regular bills change monthly (water bills tending to be higher in the summer if you have a yard, for example), either remember to adjust them for an estimated upward amount in the appropriate months or see if your utility company has some sort of level billing program (if they don’t, you can still set up a level billing program - just send more than necessary in low payment months and let a credit build up).
- Enter any irregular (special) upcoming expenses, such as summer camp tuition or annual car registration expense.
- Enter your income on the dates that you receive/deposit your paychecks.
- Add up how much you spent in the last month on groceries, gasoline, eating out, and other things like clothing and entertainment, multiply it by 12, divide it by 52, and enter that amount as a debit (parentheses) on each Saturday.
- Get your calculator and write down a running balance in each day - I usually put all of my debits and credits at the bottom of the box and keep my running balance (again - in pencil!!) at the top of the box.
What you’ve done is essentially lay out an actual cash flow for your household. I want you to do it in pencil because things change over the course of a year, but I guarantee you that having a year’s worth of cash flow written out.
Why is this preferable to a simple, “we make this much, we spend this much” monthly budget?
- It gives you an opportunity to look forward and see where in the month you will have quite a bit or not very much money at all.
- Keeping the running total at the top of each day gives you a bit of a goal - if you overspend, you won’t be able to hit that number, right?
- Sharing this calendar with your partner can help show him or her that even though it looks like there is a bunch of money in the bank when they look at the ATM receipt right after payday, that money is already “spent” in the future.
- Seeing where you tend to accumulate funds might offer you an opportunity to send extra to credit card companies or savings accounts before it gets spent little by little on lunches, entertainment, etc.
E-mail me at info@foolsandsages.com if you would like for me to send you an example of what this type of cash flow calendar looks like. I scanned one but it ends up being so small on the page that you can’t really see the writing.
posted in Food, Frugal Living, Health, Personal Finance | 1 Comment
If one of your goals in 2009 is to be financially healthy, there’s really no way to get around looking at your physical health as well. Bad habits cost money in the short and long term, and can have devastating impacts on your financial security.
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